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📅 Sunday June 8
⏰ 10 AM - 4 PM
📚 Hillsburgh Library, 9 Station Street.
Experience an interactive blend of art, music, dance, flavours, and more, converging into a vibrant cultural mosaic! Don't miss this kaleidoscope of local talent that's sure to inspire.
ARTS BY THE POND EVENT SCHEDULE
Time
Activity
Description
10 a.m.
Plein Air registration opens
Check in and have your canvases stamped to join the Plein Air competition.
Community Art Project Begins
Join a collaborative art experience celebrating creativity (all day).
Vendor Sales Open
Browse booths featuring local artists and craftspeople (all day).
Selfie with the Scarecrows
Snap fun selfies with our creative scarecrows (all day).
Café Opens
Enjoy coffee, tea, and fresh treats to start your day.
Bar Opens (Non-Alcoholic Drinks)
Stay refreshed with a variety of non-alcoholic drinks.
10:30 a.m.
Plein Air Painting Begins
Artists, set up easels and capture Hillsburgh Library's beauty.
Open Plein Air Division
Paint all day with no set time limit!
11 a.m.
Paul Legere Talk
Join Paul Legere as he shares his woodworking journey, techniques, and insights on craftsmanship and design.
Intro to Painting Lesson
Beginner-friendly painting basics session
12 p.m.
Square Dancing
Join the fun with lively square dancing! We are all beginner's, come and join in the fun
Alcoholic Drinks Now Available
Bar begins serving alcoholic beverages responsibly.
1 p.m.
Performance by Tom Wolff
Enjoy live music by the talented Tom Wolff.
Plein Air Judging Begins
Submit your finished artwork for juror evaluation.
People’s Choice Votes Open
Attendees vote for their favorite artwork.
2 p.m.
Plein Air Awards Ceremony
Celebrate the competition winners, including People’s Choice Award.
2:30 p.m.
Documentary Premiere & Fireside Chat
Watch a special screening and join a talk on local railway history.
3:15 p.m.
Public Art Installation Reveal
Artist Jefferson unveils the conceptual artwork for the next public art installation
3:45 p.m.
People’s Choice Gallery
Presentation of People’s Choice Award for the Gallery
All-Day Attractions
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Vendor Sales - Discover and support local artisans and creators.
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Community Art Project - Collaborate with others on an inclusive art experience.
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Selfie with the Scarecrows - Take memorable photos with festive installations.
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Café Treats & Lunch - Enjoy delicious snacks, coffee, and beverages throughout the event.
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Bar - Refresh with non-alcoholic drinks all day and alcoholic beverages from noon onward.
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Title Sponsor
Title Sponsor
Cafe Sponsor
Gallery Sponsor
Activity Sponsors
Collaborator Sponsors
GoodLot Farmstead Brewing Company
Supporter Sponsors
Carquest Erin
Butcher's Furniture
Friends of Over Here
Snowberry Botanicals
Kennedy Flags
Belfountain Spa
Deborah's Chocolates
Country Crops
Should I be a Vendor or in the Pop-Up Gallery?
If you have more than three to five pieces of artwork or handcrafted items, consider reserving a vendor’s booth to showcase your creations. The number of works each artist can display at the Arts By The Pond Pop-Up Gallery depends on the volume of submissions from all participating artists.
TWO EXCITING AVENUES FOR
ARTISTS & VENDOR PARTICIPATION
Submit your work for a chance to be featured in our one-day pop-up event, Arts By The Pond Gallery. This is where artists, creators, collectors, and admirers come together to purchase and celebrate the power of art and creativity.
Join us at Over Here Gallery, where imaginations flourish, and a shared love for art forms the heartbeat of our community.
✨ Submit your work today and showcase your art in a space where it can be admired and celebrated. ✨
Take control of your exposure and sales at Arts By the Pond by applying to be a vendor. Secure your own space to directly engage with attendees, showcase a wider range of your works, and make on-the-spot sales. Bring your best pieces and be ready to impress a diverse crowd with your unique vision.
Jump to the form on our website and fill in your details to apply for your vendor space.
ARTIST SUBMISSION FORM FOR
1 DAY ARTS BY THE POND POP UP GALLERY DUE MAY 10, 2025
If your submission is successful Please ensure you follow these guidelines:
•Artists and artisans must handle the drop-off and pick-up of their artwork or crafted items.
•All pieces must be display-ready or properly prepared for hanging upon delivery.
ARTIST FAQ'S
When your artwork sells, we’ll send your payment via e-transfer. After deducting the agreed-upon gallery fees or commissions, your earnings will be processed and sent to you, within 30 days of the sale.
Artists will be informed well in advance about the drop-off dates for their artwork. We carefully plan and organize exhibitions to ensure smooth coordination. You will receive an email with all the details, outlining the delivery window, which is the afternoon of June 7th.
WELCOME TO VENDOR SUBMISSION FOR ARTS BY THE POND - DUE MAY 10, 2025
Thank you for your interest in becoming a vendor at Arts by the Pond! Please complete the form below.
SUBMISSION GUIDELINES
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Provide a brief description of the products or services you will offer.
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Double-check all contact information for accuracy.
COSTS ASSOCIATED WITH BEING A VENDOR
VENDOR FEE - a participation fee of $50 is required for all vendors
INSURANCE REQUIREMENT - Vendors must hold liability insurance with a minimum coverage of $5 million. If you don’t already have coverage, you can purchase affordable short-term insurance through our partner, Duuo Insurance. Single-day coverage is about $23. The following link will be active by May 10th Get set up with Duuo here.
SPACE ALLOCATION - Each vendor will be assigned a 10' x 10' outdoor space on the library grounds. Locations will be determined by the Over Here Event Team.
BOOTH SETUP - Vendors must supply their own setup essentials including tables, chairs, tents, and any point-of-sale systems needed.
Please ensure you meet all the requirements to secure your vendor spot at Arts by the Pond. We’re excited to have you join us for a fantastic event!
VENDOR FAQ'S
We strive to review all applications as quickly as possible. Vendors will receive a response about their application status a few days after the submission deadline.
After being approved as a vendor, you will receive payment instructions. We accept multiple payment methods, including cheques, credit/debit cards, and bank transfers. To confirm your reservation, full payment must be made.
Once your vendor application has been approved and your payment processed, we’ll send you an electronic receipt directly to your email. Please ensure the email address provided is valid for billing purposes.
Need a paper receipt? No problem! Simply request it in advance, and we’ll have it ready for you.
If you have any questions or need assistance, don’t hesitate to contact us at heather@overhere.ca. We’re here to help make your vendor experience seamless and successful!
Vendors are welcome to collaborate with like-minded businesses and share a booth space. However, each individual seller must have the required insurance. Sharing a booth can be a cost-effective way to participate and showcase your products or services. Please indicate in your application if you plan to share a booth and provide details about your booth partner.